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Practice managers are busy, especially when there’s a pandemic going on. When you’re juggling patients, practitioners, and the rest of your staff, it can be hard to find a minute in your day. Here are five time-saving tips to help you get some sanity back and keep your practice working smoothly, without running yourself into the ground.
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1. Automation
If the admin work is taking up too much of your time, you may want to consider automating some of the more routine tasks. Things like appointment reminders, scheduling, and patient check-ins can easily be set up to take care of themselves, leaving you free to focus on other things. If you use an integrated clinical software solution, you can spend less time manually entering data as it will be copied across between different platforms.
2. Make your meetings more effective
Meetings can be a drain on your time, but they don’t have to be. One of the most useful practice management tips is to create a clear agenda and make sure your meetings stay on track. While everyone must get their say, you can avoid getting derailed by using a ‘parking’ system. This is where you write down ideas that are off-topic on a separate list and follow them up later.
3. Streamline your workflows through technology
When it comes to saving time on your practice management, technology is your friend. With the right clinical software, you can streamline your workflows and make sure everything runs smoothly and efficiently. The best technology is designed to maximize productivity and make sure time isn’t wasted on slow to load software and laborious processes. If you have overly complex or time-consuming processes, it could be worth taking a look at them and seeing if there’s a technology solution that could make things simpler.
4. Move to the cloud
If grappling with IT providers, updates and maintenance are taking up time, you may want to consider moving to a cloud-based clinical software platform. With cloud software, a lot of those routine IT tasks are taken care of for you. Updates are automated so there’s no more need to worry about downloading and installing updates, or the downtime that comes with that. You’ll also get access to the latest features and functionality straight away, helping you continue to work more productively.
5. Allow patients to self-serve
With developments in technology, patients can now do a lot themselves that they used to need someone to do for them. This includes booking appointments, checking in to the practice when they arrive, and registering their change of address or other information. If your staff is still doing all these things, this is probably taking up time they could be spending on other tasks. Take a look at the many apps and software platforms out there that are specifically designed to allow patients to self-serve.
There’s no denying that running a healthcare practice is time-consuming, but with a few practice management tips and tricks you can save time, reduce stress, and help your staff work more efficiently.
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